OCFS-6007. Record of Shelter-in-Place Drills

This official New York State Office of Children and Family Services (OCFS) form is used by licensed child care programs to record shelter-in-place drills. Administrators and caregivers fill it to track staff participation, ensure safety compliance, and document emergency preparedness exercises. Maintaining accurate records is legally required, helps evaluate staff readiness, and ensures all safety protocols are followed. Key terms: shelter-in-place drill, child care safety, OCFS compliance, emergency preparedness.

Purpose and Use Cases

• Document shelter-in-place drills conducted at least twice per year per shift
• Track staff and provider participation at the beginning and end of each drill
• Ensure all staff are able to lead emergency drills
• Verify that supplies and safety equipment are checked and functional
• Provide a formal record for OCFS inspections and compliance audits

Submission Instructions, Deadlines, and Storage

• Complete the form at the start and end of each drill
• Record date/shift, drill start/end times, name of staff leading the drill, supplies checked, location, and comments
• Maintain completed forms on-site and readily accessible for OCFS review
• Update records immediately after each drill to ensure accuracy
• Retain forms according to New York State record-keeping regulations

Form Structure and Key Fields

• Date/Shift
• Drill Start Time and Drill End Time
• Name of staff/provider conducting the drill
• Supplies Checked
• Drill Location and Comments
• Tip: Common mistakes include missing times, incomplete staff names, or unchecked supplies

Relevance and Notes

• Failure to maintain accurate records may result in non-compliance findings during OCFS inspections
• Official forms and guidance are available on the New York State OCFS website
• Following proper documentation ensures staff readiness and child safety during emergencies