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OCFS-6009: Visitor Log for Child Day Care Safety Compliance New York State

OCFS-6009: Visitor Log
OCFS

This official New York State Office of Children and Family Services (OCFS) Visitor Log is designed for licensed and registered child day care programs to document all non-staff visitors. Administrators, caregivers, and program coordinators use it to ensure compliance with OCFS regulations, maintain accurate visitor records, and protect children. Keeping the log up-to-date is legally required and helps prevent unauthorized access while supporting safe and transparent day care operations. Key terms: visitor log, child care, OCFS, NY day care compliance.

Purpose and Use Cases

  • Record all visitors who are not children, staff, caregivers, household members, volunteers, or authorized parents
  • Track maintenance and service personnel
  • Document regulatory inspections and OCFS visits
  • Monitor temporary program guests or delivery personnel
  • Ensure compliance with state child safety laws

Submission Instructions, Deadlines, and Storage

  • Fill out each entry upon visitor arrival
  • Include date, printed name, signature, purpose of visit, and arrival/departure times
  • Keep the log securely on-site at all times
  • Present the log to OCFS inspectors when requested
  • Update daily and retain records according to New York State regulations

Form Structure and Key Fields

  • Date of visit
  • Visitor's printed name
  • Signature
  • Purpose of visit
  • Arrival and departure times
  • Tip: Common mistakes include missing signatures, incomplete times, or logging unauthorized visitors

Relevance and Notes

  • Failure to maintain accurate visitor records may result in fines or corrective action by OCFS
  • Official forms and instructions are available on the New York State OCFS website
  • Follow the latest guidelines to ensure compliance and child safety