Termination Appeal Letter for Employment Reconsideration

A termination appeal letter is a formal way to request reconsideration after an employee has been terminated. This letter allows the employee to present their perspective, provide additional context, and formally appeal for reinstatement or review of the decision.

How to Use This Letter

1. Review Company Policies

• Check the employee handbook or HR policies for procedures regarding termination appeals.
• Note deadlines for submitting appeals and any required format or supporting documentation.

1. Include Essential Information
   Your letter should clearly contain:

• Employee’s full name and position.
• Department and manager’s name.
• Date of termination.
• Reason(s) for requesting reconsideration.
• Supporting evidence, if applicable (performance records, emails, witness statements).
• A respectful request for review or reinstatement.

1. Send the Letter

• Submit according to the company’s policy: via HR email, online portal, or certified mail.
• Keep a copy for personal records.

1. Follow Up

• If no response is received within the expected time, follow up politely.
• Be prepared to participate in any review meetings or hearings.
• Maintain professional communication at all times.

Termination Appeal Letter Template

[Your Name]
[Your Job Title / Department]
[Company Name]
[Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Date]

[Recipient Name / HR Manager / Supervisor]
[Company Name]
[Address]
[City, State, ZIP Code]

Subject: Appeal of Termination / Request for Reconsideration

Dear [Recipient Name],

I am writing to formally appeal my termination from my position as [Job Title] in the [Department] at [Company Name], effective [Termination Date].

I respectfully request reconsideration of this decision. [Briefly state the circumstances you believe warrant reconsideration, e.g., misunderstandings, additional context, miscommunication, or previously unconsidered evidence.]

I have attached [list any supporting documents, emails, performance reviews] that provide further context for my appeal. I am confident that, given this additional information, a review may lead to a favorable resolution.

I sincerely hope the company will consider my appeal and provide the opportunity to discuss this matter further. Thank you for your time and consideration.

Sincerely,
[Signature]
[Printed Name]

Notes and Best Practices

• Keep the tone professional, respectful, and factual. Avoid emotional or accusatory language.
• Clearly explain the reason for appeal and provide supporting evidence.
• Submit within any company-defined deadlines.
• Retain copies of the letter and any responses.
• Be prepared for follow-up meetings or discussions with HR or management.

Downloadable Template

• Word (DOCX) Version – fillable and ready to submit.