Termination of Rental Agreement Letter by Landlord

A termination of rental agreement letter by the landlord is a formal notice used to end a lease or rental contract. This letter notifies tenants of the landlord’s intent to terminate the agreement and outlines important details such as move-out dates, legal obligations, and next steps.

How to Use This Letter

1. Check Lease and Legal Requirements

   • Review the lease to confirm required notice periods (commonly 30–60 days, depending on lease type and local regulations).

   • Ensure compliance with any laws regarding termination, including cause for eviction if applicable.

2. Include Key Information
   Your letter should contain:

   • Landlord’s full name and contact information.

   • Tenant’s full name(s) and property address.

   • Date of writing.

   • Lease start date and termination/move-out date.

   • Reason for termination (optional but recommended, especially for early termination).

   • Instructions for returning keys, security deposit, or other property items.

3. Deliver the Notice

   • Use certified mail, email with receipt confirmation, or hand delivery with acknowledgment.

   • Retain a copy for your records.

4. Follow Up

   • Coordinate a move-out inspection if required.

   • Provide information about the security deposit return process.

   • Keep communication professional and documented to avoid disputes.

Termination of Rental Agreement Letter Template (Landlord)

[Landlord’s Name]
[Landlord’s Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Date]

[Tenant’s Name]
[Tenant’s Address]
[City, State, ZIP Code]

Subject: Termination of Rental Agreement

Dear [Tenant’s Name],

This letter serves as formal notice of the termination of your rental agreement for the property located at [Property Address], which began on [Lease Start Date]. According to the terms of your lease and applicable notice requirements, your tenancy will end on [Termination / Move-Out Date].

[Optional: Reason for termination, e.g., lease expiration, property sale, personal use.]

Please ensure the property is vacated by the termination date, keys and access devices are returned, and the property is in good condition. Any security deposit will be handled in accordance with the lease agreement and applicable regulations.

If you have any questions regarding this notice, please contact me directly at [Phone / Email].

Sincerely,
[Signature]
[Printed Name]
[Title, if applicable]

Notes and Best Practices

• Always provide proper notice according to the lease and local laws.

• Clearly state the move-out date to avoid confusion.

• Keep copies of the letter and proof of delivery.

• Schedule move-out inspection to document property condition.

• Follow legal procedures for the security deposit return and any deductions.

Downloadable Template

• Word (DOCX) Version – fillable and ready for mailing.

• PDF Version – printable for record-keeping and certified mail.