Complaint Letter to Principal About Teacher Behaviour

A complaint letter to the principal is a formal way to express concern about a teacher’s behavior or actions that negatively affect students or the learning environment. It allows parents, guardians, or students to document their observations and request an appropriate response from the school administration.

When to Write This Letter

You should consider writing this letter if:

• A teacher’s behavior was disrespectful, unfair, or unprofessional.
• There were repeated incidents of neglect, verbal abuse, or discrimination.
• You have tried to address the issue informally but it has not improved.
• You wish to formally document your concerns for administrative review.

How to Use This Letter

1. Gather Facts Before Writing

• Write down the dates, times, and details of the incidents.
• Keep the tone factual and objective. Avoid emotional language.
• Include names of any witnesses or affected students, if appropriate.

2. Structure of the Letter

• Introduction – who you are and why you’re writing.
• Description – clear explanation of what happened.
• Impact – how it affected the student or environment.
• Request – what action or investigation you are asking for.

3. Submit and Follow Up

• Deliver the letter to the school principal’s office or via official email.
• Request confirmation of receipt.
• Allow time for review before following up.

Complaint Letter Template

[Your Name]
[Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Date]

To:
The Principal
[School Name]
[School Address]

Subject: Formal Complaint Regarding Teacher Behaviour

Dear [Principal’s Name],

I am writing to formally raise a concern about the behavior of [Teacher’s Name], who teaches [Subject/Class].

On [Date(s)], I observed or was informed of incidents where [describe the specific behavior or issue – e.g., the teacher used inappropriate language, showed unfair treatment toward a student, or behaved unprofessionally during class].

This conduct has had a negative effect on [student’s name / class environment], causing [explain impact – e.g., emotional distress, disruption to learning, or lack of trust in the classroom].

I respectfully request that the school investigate this matter and take appropriate action to ensure a positive and respectful learning environment for all students.

Please confirm receipt of this letter and inform me of the steps that will follow. I am available for a meeting or discussion at your convenience.

Thank you for your attention to this important matter.

Sincerely,
[Signature]
[Printed Name]

Notes and Best Practices

• Keep your tone professional, factual, and calm.
• Avoid accusations that cannot be supported by evidence.
• Provide specific examples with dates and details.
• Always retain a copy of the letter for your records.
• If the issue remains unresolved, consider escalating to the school district administration.

Downloadable Template

• Word (DOCX) Version – editable and printable.
• PDF Version – suitable for email or postal submission.