Create and download professional PDF invoices online. Use our free tool to generate invoices instantly or read our step-by-step instructions below.
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How to Use the Online Invoice Generator: A Detailed Guide
Our tool is designed to be intuitive, but here is a detailed breakdown of how to make the most of its features for your business billing.
1Business and Client Information
Start by filling in the "From" section with your own company name, address, and contact details. In the "Bill To" section, enter your client's information. This information is necessary for a legally valid invoice.
2Invoice Metadata
Set a unique Invoice Number to keep your records organized. Choose the Date of issue and the Due Date. You can also specify Payment Terms (e.g., "Net 30" or "Due on Receipt").
3Adding Items and Services
Click the "Add Line Item" button to add new rows. For each item, provide a clear description, the quantity (Qty), and the unit price (Rate). The total amount for each row is calculated automatically.
4Taxes, Discounts, and Shipping
At the bottom right, you can apply a percentage-based Discount or Tax. If you need to charge for delivery, enter the Shipping cost as a flat dollar amount. The "Total" will update in real-time.
5Notes and Final PDF
Use the "Notes" field to include payment instructions (e.g., bank details or PayPal link). Once everything is correct, click the "Download PDF" button to save the professional document to your device.
Frequently Asked Questions
Can I save my progress?
For security reasons, we do not store your data on our servers. If you refresh the page, the information will be cleared. Please ensure you download the PDF before closing the tab.
Is the PDF print-ready?
Yes, the generated PDF is formatted for standard Letter and A4 paper sizes, ensuring it looks professional when printed or sent via email.